BENEFITS ASSISTANT (HYBRID)

Description

This is a Hiring Talent Pool: We are accepting applications for multiple Benefits Assistant openings within the UCPath Center. Apply today to be considered for upcoming openings!

For UCOP internal applicants, please login to the internal candidate gateway at: Jobs at UCOP

Position Base

Riverside

Location

UCPath Center

UCPATH CENTER

At the University of California (UC), your contributions make a difference. A world leader producing Nobel and Pulitzer prize recipients with over 150 years of groundbreaking research transforming the world. Choose a career where you can leverage your knowledge, skills and aspirations to inspire and support some of the greatest minds in the world, and those who will follow in their footsteps. Working at the University of California is being part of a unique institution, and a vibrant and diverse community. At the University of California, Office of the President, we propel our mission through impactful work locally, in government centers and systemwide. We are passionate people, serving the greater good.

The University of California, one of the largest and most acclaimed institutions of higher learning in the world, is dedicated to excellence in teaching, research and public service. The University of California Office of the President is the headquarters to the 10 campuses, six academic medical centers and three national laboratories and enrolls premier students from California, the nation and the world. Learn more about the UC Office of the President

The UCPath Center is the University of California's shared services center in Riverside, CA. The UCPath Center manages the payroll, benefits, and other human resources transactions for more than 200,000 UC employees working across ten UC campuses, five medical centers, three national labs and more. The staff at the UCPath Center work in a variety of areas including business operations, customer service, quality management, technology, training, human resources and communications. Learn more about the UCPath Center

Position Summary

The Benefits Assistant will work within the UCPath Center, reporting directly to the Production Supervisor, Benefits. Initially, the Benefits Assistant is responsible for supporting the implementation of the UCPath Center. Key activities may include supporting the development of training materials, documentation of processes and procedures, systems testing, and others. The Benefits Assistant will be responsible for providing assistance to the extended HR team with respect to health and welfare benefits inquiries and issues. This entails the implementation and operation of benefits administrative practices and procedures for complying with federal and state legislation. The Benefits Assistant is also responsible for the analysis/testing, implementation and administration of new/revised organizational benefit programs and policies, including the technical component of these processes.

Key Responsibilities

70%

Benefits Administration

Assists in the implementation and operation of benefits administrative practices and procedures for complying with federal and state legislation. Provides assistance to the extended HR team with respect to benefit, and leave inquires and issues. Assist in the outgoing case management and employee, location and vendor communication related to audit transactions and eligibility discrepancies. Under supervision processes benefits enrollments, audit reports, updates, and changes to employee benefit records and billing accounts. Assist in the daily process and evaluation of eligibility, batch processing, and benefit premium reconciliation. Assists in the system maintenance for daily transactions and batch results. Learns benefits for employees on leave of absence and workers' compensation. Participates in the roll-out of benefits administrative practices. Under supervision, assist on daily interactions with external vendors and internal resources to establish and improve relationships. Learns the data audits of benefit programs to ensure appropriate deductions and to identify systemic issues.

20%

Benefits Data Maintenance

Assists in data integrity and system maintenance with respect to benefit administration. Assists in providing oversight for the maintenance and updating of all benefit programs on the UCPath system. Assists in providing oversight for the ongoing operation of Benefits Administration on PeopleSoft. Learns the administration, analysis/testing and implementation of new/revised organizational benefit programs and policies, including the technical component of these processes. Works with associates and IT to set up queries and jobs, based on defined parameters and specifications related to benefits processes.

10%

Other

Participates, as required, in other department projects. Performs other related duties as required.


Experience
Required Qualifications

• A minimum of (1) year of relevant benefits and leave administration experience or an equivalent combination of education and experience.

Skills and Abilities
Required Qualifications

• Knowledge, skills and abilities needed to analyze and determine how the benefit plans are developed and administered in the most efficient manner. Ability to provide high quality work utilizing strong and effective communication (written and verbal), time management, and collaboration skills. Strong organizational and time management skills. Excellent people skills, with ability to effectively interact, collaborate in a team environment, and influence across all levels of an organization. Ability to handle ambiguity in a fast-paced environment with multiple concurrent tasks and changing priorities. Ability to maintain flexibility and quickly address changing priorities. Ability to accomplish assigned projects without compromising the integrity of the UCPath and/or University of California policies and procedures. Ability to appropriately handle confidential matters and material. Highly self-motivated and directed. Strong computer skills, with intermediate skills with Microsoft Office Suite (particularly Word, Excel and PowerPoint) and experience working with databases.

Preferred Qualifications

• Experience with shared service center practices and technologies. Experience and proficiency in the PeopleSoft 9.2 HCM, Benefits Administration, and Absence Management modules. Knowledge of UC personnel policies and procedures.

Education
Required Qualifications

• High school diploma or equivalent experience

SALARY AND BENEFITS

Job Title
Blank Ast 3

Job Code
004722

Salary Grade
STEPS

Payscale:

$26.09 - $32.03 an hour

The University of California, Office of the President, is required to provide a reasonable estimate of the compensation range for this role. This range takes into account the wide range of factors that are considered in making compensation decisions including but not limited to experience, skills, knowledge, abilities, education, licensure and certifications, and other business and organizational needs. It is not typical for an individual to be offered a salary at or near the top of the range for a position. Salary offers are determined based on final candidate qualifications and experience.

Benefits: For information on the comprehensive benefits package offered by UCPath Center visit: Benefits of Working for UC

ADDITIONAL INFORMATION

This position will work a hybrid schedule which includes a combination of working both onsite at the UCPath Center in Riverside and remote in California.

HOW TO APPLY

Please be prepared to attach a cover letter and resume with your application.

JOB CLOSE DATE

For first consideration, please apply by: April 30, 2023

CONDITIONS OF EMPLOYMENT

Background Check Process: Successful completion of a background check is required for this critical position. Background check process at UCOP

Smoke Free Work Environment: The University of California, Office of the President, is smoke & tobacco-free as of January 1, 2014. UC Smoke & Tobacco Free Policy

August 2021 Update: The University of California has issued a policy requiring employees to be fully vaccinated against COVID -19 before physically accessing the University location or programs. Upon hire into a UCOP position, you will be provided detailed instructions on how to comply with this policy including access to the COVID vaccination at no cost. New hires to UCOP who work onsite or will come onsite for any activities at a UCOP or other UC location must comply with this policy within 8 weeks after their start date. The policy allows for employees to request approval for an exception or deferral. UC COVID-19 Vaccine Policy

EEO STATEMENT

The University of California, Office of the President, is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status. EEO/AA Employer UC nondiscrimination policy.

The University of California, Office of the President, strives to make this job board accessible to any and all users. If you have comments regarding the accessibility of our website or need assistance completing the application process, please contact us at: Accessibility or email the Human Resource Department at: [email protected]

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